Big Apple Softball League: New York City's LGBTQ+ Softball League

Board Member Responsibilities

Source : Big Apple Softball By-Laws

 Division Representatives Responsibilities:
Assist the Executive Committee in carrying out its duties with respect to the teams in his/her division. These duties shall specifically include:
Be a liaison to his/her division's teams
Be a member of the Scheduling Committee
Advise division teams on the completing of their NAGAAA or ASANA ratings


Duties and Responsibilities of the Commissioner
Enforce all the rules of the BASL
Preside over all meetings of the BASL Governing Body and Executive Board and be a member of all committees
Be a designated co-signer of BASL checks
Represent the BASL at NAGAAA and ASANA meetings or appoint an alternate representative
Appoint the Financial Control Officer at the October or November meeting
Prepare the agenda for Governing Body meetings
Perform any duties assigned to him/her by the Governing Body
Be the BASL contact with the umpire associations in New York and New Jersey or appoint an alternate representative to be an Umpire/Field Coordinator


Duties and Responsibilities of the Assistant Commissioner (Open Division)
Assume the duties of the Commissioner in the Commissioner's absence
Assume the office of Commissioner in the event the office becomes vacant, or call for a Special Election to fill the vacancy
Perform any duties assigned to him/her by the Commissioner and/or the Governing Body
Be a designated co-signer of BASL checks
Maintain and distribute Team Rosters
Coordinate the BASL Fall League (Open Division) or appoint an alternate representative


Duties and Responsibilities of the Assistant Commissioner (Women’s Division)
Assume the duties of the Commissioner in the absence of both the Commissioner and the Assistant Commissioner (Open Division)
Assume the office of Commissioner in the event this office and the office of Assistant
Commissioner (Open Division) become vacant, or call for a Special Election to fill the vacancies
Perform any duties assigned to him/her by the Commissioner and/or the Governing Body
Be a designated co-signer of BASL checks
Maintain and distribute Team Rosters
Coordinate the BASL Fall League (Women’s Division) or appoint an alternate representative


Duties and Responsibilities of the Treasurer
Assume the duties of the Commissioner in the absence of the Commissioner, Assistant
Commissioner (Open), and the Assistant Commissioner (Women’s Division)
Assume the office of Commissioner in the event this office, the office of the Assistant Commissioner (Open), and the Assistant Commissioner (Women’s Division) become vacant, or call for a Special Election to fill the vacancies
Act as the custodian of BASL funds
Keep an inventory of all BASL property
Prepare all approved BASL checks for disbursement, except in an emergency, when he shall assign this duty to the Commissioner
Be a designated co-signer of all BASL checks
In consultation with the Executive Committee, prepare a yearly budget for presentation to, and approval of, the Governing Body at its November meeting
Present a year-end written financial statement at the January Governing Body meeting
Present a written financial statement at each regular Governing Body meeting
Be a standing member of all committees involving the finances of the BASL
Provide to the membership a copy of the BASL Budget and Year-end Financial Report after presentation to, and approval by, the Governing Body
Submit yearly income tax reports to the IRS
Perform any duties assigned to him/her by the Commissioner and/or the Governing Body


Duties and Responsibilities of the Secretary

Assume the duties of the Commissioner in the absence of the Commissioner, Assistant Commissioner (Open), Assistant Commissioner (Women’s Division) and the Treasurer
Assume the office of Commissioner in the event this office, the office of Assistant
Commissioner (Open), Assistant Commissioner (Women’s Division) and Treasurer become vacant, or call for a Special Election to fill the vacancies
Keep and maintain the BASL membership roll, including team rosters
Keep all records of the proceedings of the BASL, including BASL correspondence
Take the minutes of Governing Body and Executive Board meetings
Receive the monthly checking account statements, copy them and send the originals and the cancelled checks to the Treasurer, and send a copy of the bank statement to the Financial Control Officer
Notify the Governing Body of all regular and special meetings, and provide an agenda for all Governing Body and Executive Board meetings with the notification
Perform any duties assigned to him/her by the Commissioner and/or the Governing Body